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Holy Names HOUSE of PEACE

 211 Edmonton Street, Winnipeg, MB R3C 1R4

 204-942-5535

Operating Hours

Mon-Fri: 7:00AM - 6:00PM
Sat: 8:00AM - 2:00PM

 

Charitable # 85298 2578 RR0001

Holy Names House of Peace  -  Is Hiring!

Position: Finance Administrator

 

Holy Names House of Peace, an accredited, not-for-profit organization, was founded in 2004 and is governed by a volunteer Board of Directors. The House of Peace is a refuge in the heart of the city, an intercultural, life affirming community that provides:

  • A safe home for18 newcomer women in transition

  • Space for organizations that promote justice, peace and understanding

  • Sacred place for prayer and reflection

 

Job Description:

The Finance Administrator, accountable to the Executive Coordinator ensures the integrity of all finance operations, develops efficient and effective financial processes and procedures, liaises with the Treasurer of the Board, provides program and Board support and is a signing officer.

Responsibilities:

  • Assess short and long term financial needs

  • Develop and use appropriate internal controls

  • Do accounting functions including payables, receivables and reconciliations

  • Maintain financial files including invoices and receipts

  • Verify expenditures, amount and allocation

  • Monitor cash flow

  • Check purchase orders with invoices and ensure they are correct

  • Account for daily donations and store sales

  • Reconcile monthly bank statements

  • Ensure the timely and accurate payment of Staff and Neighbours’ receipts

  • Process bank deposits and monitor petty cash

  • Input and prepare yearly tax receipts

  • Assist with the preparation of annual tax returns

  • Prepare and present financial statements on a monthly, quarterly and annual basis to the Executive Coordinator and Board of Directors

  • Prepare annual budget – report quarterly actuals to budget and the now forecasted year-end financial position to the Executive Coordinator and Board of Directors

  • Monitor investments as well as the other significant assets. Report to the Executive Coordinator and Board on their value, return rates and growth

  • Review House of Peace Endowment Fund at The Winnipeg Foundation and report to the to the Executive Coordinator and Board of Directors quarterly

  • Assist Staff with financial reports to funders and/or businesses

  • Process payroll and maintain employee records of accumulated earnings and deductions as well as accrued vacation

  • Prepare T4’s annually for each employee

  • Provide information and work with the external auditors for the preparation of the annual financial statements

  • Ensure related statutory requirements are met both in terms of payments and reporting, including payroll tax

  • Ensure that mutual obligations with the Landlord are fulfilled

  • Correspond with insurance broker and adjustors re insurance claims

  • Communicate with insurance agent and liaise with Staff re insurance coverage, premiums and benefits

  • Retain and keep confidential insurance files 

  • Have a certified CGA CMA or CPA review financial statements once a month

 

Qualifications:

  • A Bachelor Degree

  • Two years Canadian experience in book keeping, accounting and office management

  • Advanced knowledge of MS Office: Word, Outlook, (Excel) spreadsheets and (QuickBooks) 

  • Advanced problem-solving skills

  • Excellent verbal and written skills

  • Fosters teamwork

  • Has initiative, is flexible and well organized

  • Understands and is sensitive to intercultural and interfaith diversity

  • Exercises discretion

  • Is accountable

  • Is committed to ongoing professional development

  • Is welcoming to visitors, volunteers, participants and trades people

  • Security and Safety Criminal Record Check – Basic Security Clearance

 

Hours of work:  37.5 hrs. a week, Monday to Friday. Evening hours may be required.

 

Vacation: 3 weeks

 

Salary: $19.90 an hour plus benefits

 

Start date: March 1, 2018

 

Application Deadline: 

January 11, 2018 by 4:00 p.m.

 

Please submit resume and cover letter to:

Holy Names House of Peace

Attention:  Sister Lesley Sacouman, Executive Director

211 Edmonton St.

Winnipeg, Manitoba    R3C 1R4

 

Email: S. Lesley Sacouman    lsacouman@shaw.ca

or

Fax: S.Lesley Sacouman   204-944-0289

 

*Only successful applicants will be contacted to schedule an interview.